Recharge Services

Providing tools for campus personnel to authorize EH&S to recover costs for services.

How Do I:

Set up EH&S to use my chartstring?

  1. Log into Services Recharge System (SRS)
  2. Find your department
  3. Click: Create Account for this Organization button
  4. Enter department information
  5. Click: Create button

NOTE: You must create a Project to complete the account set-up process.

Find the EH&S recharge rates?

See the EH&S Recharge Service Rates table.

  • Chemical Waste Recharge Rates
  • Fire & Life Recharge Rates
  • Sanitation Recharge Rates
  • Radiation Recharge Rates

Additional EH&S rates are listed on the UC Berkeley Office of the Chief Financial Officer page.

Update account information?

Note: Authorization is required to make updates.  Click here to find a list of authorized users for your department.

Note: If you do not see your account, try changing the Active field on the right from Yes to No or Blank.

  1. Log into the Services Recharge System using your Calnet ID.
  2. Enter current chartstring under Accounts tab in field above the word Chartstring.
  3. Click the search button.
  4. Departments can have more than one account. Select the appropriate Account ID by clicking the account ID number.
  5. Click Edit Account button and you will be able to update the following: Account Name, Account Type, Chartstring, Speed Type, Recharge Type, Add Comment, Account Contact.
  6. Click Update Account button to save updated information or cancel if needed. Update Account and Cancel buttons are located at the top and bottom of the Update Account page.

For questions or problems, contact ehsrecharge@berkeley.edu.

Close my account?

  1. Log into SRS and open your department’s account using the instructions provided in the section "How do I update account information?".
  2. Click: Deactivate account button.
  3. Click: Ok to complete deactivation process.

Find out how much I've been charged?

  1. Log into SRS and open your department’s account using the instructions provided in the section "How do I update account information?".
  2. Click on the name of your department. If you don't see it, type the name in the box above 'Organization Name' and click Search.
    NOTE: It is usually more effective to just search for keywords.  ie. "Chemistry" or "Cell" or "Mechanical".

  3. All recharges for the department are listed on the "Recharges" tab.  To narrow the list to a specific chartstring, go the "Accounts" tab.  You can search on either tab.  Once you've found the account or recharge that you are looking for, click on the recharge id or account id to view more information.

NOTE: If you want to see a summary by month, select the month and year from the pull-down menu above the listing and click "view recharge summary."

Find out who has SRS account update access?

  1. Log into SRS and open your department’s account using the instructions provided in the section "How do I update account information?".
  2. Open your department page.
  3. Click: View Authorizations link located beneath Quick Links menu.
  4. You will be able to view  list of authorized users in your department.

Recharge Service Rates

Additional service rates are listed on the UC Berkeley Office of the Chief Financial Officer page.

Chemical Waste| Fire & Life | Sanitation | Radiation | Footnotes


Chemical Waste

Description of Service Unit of Measure FY21 FY22
1a. Waste stream per item charge (handling charge): $/item 6.76 7.24
1b. Controlled substances $/lb 18.48 18.48
1b. Medical waste for autoclave (7) $/lb 0.74 0.81
1b. Medical waste for incineration (7) $/lb 1.75 1.92
1b. Routine chemical waste (Consolidated rate) $/lb 2.88 3.18
2. Extraordinary Waste - Cylinders (8) $ mark up/item over cost 30.00 30.00
3. Unknowns (1) $ mark up/item over cost 48.00 48.00
4. Hourly Rate for EH&S Technicians for Special Projects (9) $/hour 77.00 79.00
5. Hourly Rate for EH&S Specialists for Special Projects (9) $/hour 98.00 101.00


Fire & Life Safety Services

Description of Service Unit of Measure FY21 FY22
FLS Construction Services to Campus Affiliates (1) $/hour 244.00 273.00
FLS Construction Services to Campus Clients * $/hour 224.00 248.00
FLS Construction Services to Non-Campus, Non-Affiliated (2) $/hour 356.00 394.00
FLS Services to Non-State Supported Facilities/Services, Basic or Special Events - Campus Affiliates (1) $/hour 190.00 205.00
FLS Services to Non-State Supported Facilities/Services, Basic or Special Events - Campus Clients $/hour 174.00 187.00
FLS Services to Non-State Supported Facilities/Services, Basic or Special Events - Non-Campus, Non-Affiliated (2) $/hour 277.00 297.00

  

Sanitation Licensing Facility Fees

Small Food Facility Unit of Measure FY20 FY21
On Campus $/year $1,029.00 $1,028.00
Affiliated, Non-Campus (9% surcharge) $/year $1,122.00 $1,121.00
Non-Affiliated, Non-Campus (59% surcharge) $/year $1,610.00 $1,635.00
Standard Food Facility Unit of Measure FY20 FY21
On Campus $/year $2,058.00 $2,057.00
Affiliated, Non-Campus (9% surcharge) $/year $2,243.00 $2,242.00
Non-Affiliated, Non-Campus (59% surcharge) $/year $3,221.00 $3,250.00
Large Food Facility Unit of Measure FY20 FY21
On Campus1 $/year $4,116.00 $4,114.00
Affiliated, Non-Campus (9% surcharge) $/year $4,487.00 $4,484.00
Non-Affiliated, Non-Campus (59% surcharge) $/year $6,442.00 $6,541.00
Sanitation Hearing2 Unit of Measure FY20 FY21
On Campus $/hearing $515.00 $514.00
Affiliated, Non-Campus (9% surcharge) $/hearing $561.00 $560.00
Non-Affiliated, Non-Campus (59% surcharge) $/hearing $805.00 $818.00
Swimming Facilites Unit of Measure FY20 FY21
On Campus $/year $4,116.00 $4,114.00
Other Sanitation Services3 Unit of Measure FY20 FY21
Campus Clients $/hour $226.00 $226.00
Affiliated, Non-Campus $/hour $247.00 $247.00
Non-Affiliated, Non-Campus $/hour $354.00 $360.00


Radiation Safety

Description of Service Unit of Measure FY21 FY22
Hourly rate for EH&S Radiation Safety Officer (RSO)/Assistant RSO $/hour 240.61 241.21
Hourly rate for EH&S Specialists for special projects $/hour 170.53 170.97
Hourly rate for EH&S Technicians for special projects $/hour 109.01 109.24
Late Dosimetry fee, per late dosimeter $/late dosimeter 112.33 112.00
Non-Routine Survey, fee per survey (6) $/survey 403.35 415.34
RAM Use fee - class 1 (2) $/month 269.33 274.95
RAM Use fee - class 2 (2) $/month 378.25 386.95
RAM Use fee - class 3 (2) $/month 417.99 427.78
RAM Use fee - On Hold (2) $/month 73.85 75.83
RPM Class 1 Use Fee - Electron Microscopes, very low hazard devices, (3) $/month 70.54 72.33
RPM Class 2 Use Fee (4) $/month 122.96 125.22
RPM Class 3 Use Fee $/month 313.58 321.61
On-Hold RPM RUA Fee (5) $/month 46.80 47.83


Footnotes

CHEMICAL WASTE

[1] No change to methodology. Adjusted for rising regulator fees and contractor/vendors costs. Direct administrative support costs minimized via collections automation and client control of accounts.

To accommodate C&G rules - recharges are implemented near the time of service based on estimated costs to be adjusted upon receipt of accurate vendor bills (sometimes greater than 60 days).

Unknowns (1)* - ​This fee is based on our existing labor rate and an approximation of the average staff time needed for processing these items.

[2] In order to simplify the recharge process, the following waste streams have been combined into one consolidated waste stream: Lab chemicals; Reactives and non-recyclable mercury; Contaminated Debris and sharps; Consolidated solvents, pants, oils and misc liquids; and batteries.

[3] Special projects include construction support, laboratory decontamination, clean-outs and off-site waste pickups (contracted out as appropriate).

Extraordinary waste includes non-routine waste for which a pre-established disposal rate does not exist.

Extraordinary Waste - Cylinders (3)* - ​This fee is based on our existing labor rate and an approximation of the average staff time needed to process a cylinder.

[4] EH&S Technician and Specialist support for Special Projects: This rate is used in cases where vendor support is either unavailable or is inappropriate for a particular project. This rate may also be used when the markup amount for vendor-supported projects (see line item 2) significantly exceeds the amount of staff time needed to support a particular project.

The decision to use EH&S labor, or to apply this rate in conjunction with a vendor-supported project, shall be made at the discretion of the EH&S Hazardous Materials Manager.

FIRE & LIFE SAFETY PROGRAM

[1] The Fire Prevention Division's main areas of activity involve work associated with the Fire and Life Safety: Construction Services program and Fire and Life Safety: Non-State Supported (NSS) Facilities/Services program. Under the Fire Prevention recharge, we segregate the two recharge groups based on application of either Title 24 or Title 19. Methodology for determining rates has been the same for multiple years and previously approved by the campus recharge committee. The Fire and Life Safety recharge program uses the simple hourly rate method of calculating recharge rates, for both Construction Services and for Fire and Life Safety Services to Non-State Supported organizations.

[2] The California Code of Regulations (CCR) Title 24 work focuses on plan review approval and inspection associated with new construction and facility renovation. With a 2015 UC and California State Fire Marshal MOU, authority was re-delegated to designated campus fire marshals or deputies to assure compliance and approve activities that would have required SFM authorization. The MOU was implemented to improve timely response and apply local knowledgeable control of construction efforts on Berkeley Campus property. This has also kept construction costs down. Beneficial occupancy approval (allow occupancy and accept that the building is in compliance and can be turned over to UC ownership) was also delegated to the campus fire marshal.

[3] CCR Title 19 work focuses on fire egress, general facility inspection, fire extinguishers, training and drills for residences halls, and other general fire prevention and safety for public or residential venues. This work is also required by the 2015 UC and California State Fire Marshal MOU.

SANITATION

[1] Resource Demand Points are a relative measure of the amount of resources needed to service a given facility. For a baseline, we use the amount of resources needed to service a Small Food Facility.

[2] Clients with unresolved sanitation hazards require additional time for participation in hearings
and other proceedings. This may necessitate additional fees.

[3] Chlorination testing, construction plan review, additional inspections, consultations, etc.

RADIATION SAFETY PROGRAM

[1] Calculation methodology simplified to consolidate costs under either RUA or Construction Support services. Monthly rates represent fiscal year costs distributed over 12 months. Costs include campus license compliance activities and RUA services and maintenance. Fixed costs (licensing, registration maintenance, and regulatory fees) have been more appropriately distributed across all service lines. Please see narrative for more information
Radiation Safety Program

[2] Services provided include: routine surveys, dosimetry, package inspection and delivery, instrument calibration, radioactive waste management (liquid scintillation vials, and lab debris), radioactive material (RAM) licensing fees, licensing, and other costs associated with RAM safety. The hazard classification and fee is derived from hazard guide values where higher hazards require more effort and engender higher implementation costs.

RAM Class 3: Increased number of surveys for highest hazard work mandated. Tracks license maintenance and fees. Increased number of pkgs delivered.

RAM Class 2: Increased routine surveys mandated. Tracks license maintenance and fees. Increased number of pkgs delivered.
RAM Class 1: Mandated routine surveys. Tracks license maintenance and fees. Increased number of pkgs delivered.

Revised: "On-hold" RAM RUA: Now includes charges for fixed costs (license fees and full maintenance). On-hold status does not remove RUA from license and the devices must remain fully registered.

[3] RPM Class 1 ("Electron Microscope & Minor RUA Fee"). This monthly fee covers costs (see details in Note 2) and RPM registration fees and other costs associated with RPM safety.

Class 1 RPM: Actual surveys of electron microscopes prove that more hours are necessary than previously projected. Fixed costs (licensing, registration maintenance, and regulatory fees) have been more appropriately distributed to this service line.

[4] RPM Class 2 RPM ("Radiation Producing Machine Use Fee"). RPMs were placed into a hazard class system (like RAM) based on hazard. These machines require more frequent survey action than previously projected.

[5] "On-hold" RPM RUAs are inactive RUAs, with a reduced fee. On-hold status does not remove the RPM RUA from license and the devices must remain fully registered.

This fee covers costs (see details in Note 4, above) for EH&S maintenance of the license or registration and the required records, verification of non-use, and other activities as required (e.g. leak testing sealed sources).

On-hold RPM RUAs: Now includes charges for fixed costs (license fees and full maintenance). On-hold status does not remove RPM RUA from license and the devices are fully registered even if they are on-hold.

[6] 8.4 hours times the RUA activity hourly rate. The non-routine survey fee is applied services are required beyond the listed service lines above. For example: Additional surveys or actions due to non-compliance in a laboratory will have this rate applied per survey.

[7] Non-routine radiation safety services not covered through defined RUA program activity and that require additional temporary support. Construction and/or non-routine services to other UC campuses include (but are not limited to): new facility/laboratory construction or experiment activity, equipment or facility decontamination, special/additional State compliance assistance, oversight of specialized contractor or licensed assistance, internal dose evaluation, contamination/spill support and accident investigation where appropriate, and litigation assistance and fire. Construction support activities generally require more specialized effort and staffing to meet the needs including an adjustment for D&D work.