- Departments must identify equipment desired for release by creating a list for Equipment Management (contact: firstname.lastname@example.org).
- Department equipment listings must provide a BETS #, Serial #, building and room number of the equipment intended for release. Departments must also include: equipment history, associated chemical use, biological use or radiation use authorizations - where applicable.
- Verify and update equipment building, room and description to match BETS records.
Departments must provide a complete list to Equipment Management.
- Ensure the correct room numbers, location descriptions, equipment type, model numbers, serial numbers are accurate.
- Departments have three options for releasing unwanted equipment:
- Give away or sharing with other labs, colleagues, departments – may require updating licenses or authorizations.
- Releasing to Surplus for resale – requires decontamination by lab/researcher or EH&S selected contractor.
- Disposal and/or recycling – hazardous waste or decontamination charges may apply.
Each of these options will require documentation with the EH&S' Facilities/Equipment Decontamination Clearance Certification.
- EH&S must evaluate all equipment for potential hazards, chemical residues and proper decontamination needs. EH&S must also identify if chemical use/history, BUAs or RUAs are applicable.
- If selected equipment is intended for resale or disposal, any associated licenses/authorizations and asset numbers should be properly closed (BETS, RUAs, BUAs, LUAs, etc.). Lab and shop equipment must be cleared and labeled by EH&S before it can be released from campus.
- Equipment Management verifies clearance of the listed items with Surplus, Moving Services, EH&S and department representatives prior to final removal.
- Surplus is not allowed to pick-up or collect lab equipment that does not have the EH&S certification form and decontamination labels attached to the equipment. See example below:
Examples of Lab Equipment Requiring Decontamination Certification by EH&S:
Benchtops or counters
Chemical storage cabinets/shelves
|Step 1||Contact Facilities||Facilities will survey building for hazardous components within building construction surfaces:
Asbestos, Lead, Insulation, Drywall, Caulking, Flooring, Light Ballasts/Tubes, Thermostats, Exit Signs, Etc.
|Contact EH&S||EH&S will assist in evaluating building history and potential for Radioactivity, Biological Use, Mercury, Chemical Residues:
Soils, Ventilation, Hydraulic Systems, Vacuums,Transformers, Oil-filled Equipment, Etc.
|Step 2||Complete Building/Work Hazard Assessment with EH&S||EH&S completes a checklist for Project Managers based on conceptual scope of work. EH&S summarizes potential hazards for PM and contractor notification.|
|Step 3||Identify Hazards with contractor||Use EH&S Hazard Assessment Checklist and relative specifications.|
|Identify Operation Controls||Communicate contractor expectations based on Hazards and Environmental impacts: SWPPP, Dust Control, Traffic Controls, Protective Equipment, Secondary Containment, Spill Kits, Etc.|
During the Course of Abatement/Renovation
|Hazardous Waste Signatures and Disposal|
|Facilities – Asbestos Control Office||Facilities can only sign for select hazardous wastes such as lead and asbestos contamination, and non-hazardous wastes.|
|EH&S||EH&S will need to sign all other hazardous waste manifests and ‘Special Wastes’ profiles, including soil, petroleum/oils, all lab or shop wastes, PCBs, Mercury, along with lead and asbestos.|