Lab Equipment Decontamination Protocol
- Departments must identify equipment desired for release by creating a list for Equipment Management (contact: firstname.lastname@example.org).
- Department equipment listings must provide a BETS #, Serial #, building and room number of the equipment intended for release. Departments must also include: equipment history, associated chemical use, biological use or radiation use authorizations - where applicable.
- Verify and update equipment building, room and description to match BETS records.
- Departments must provide a complete list to Equipment Management.
- Ensure the correct room numbers, location descriptions, equipment type, model numbers, serial numbers are accurate.
- Departments have three options for releasing unwanted equipment:
- Give away or sharing with other labs, colleagues, departments – may require updating licenses or authorizations.
- Releasing to Surplus for resale – requires decontamination by lab/researcher or EH&S selected contractor.
- Disposal and/or recycling – hazardous waste or decontamination charges may apply.
Each of these options will require documentation with the EH&S' Facilities/Equipment Decontamination Clearance Certification.
- EH&S must evaluate all equipment for potential hazards, chemical residues and proper decontamination needs. EH&S must also identify if chemical use/history, BUAs or RUAs are applicable.
- If selected equipment is intended for resale or disposal, any associated licenses/authorizations and asset numbers should be properly closed (BETS, RUAs, BUAs, etc.). Lab and shop equipment must be cleared and labeled by EH&S before it can be released from campus.
- Equipment Management verifies clearance of the listed items with Surplus, Moving Services, EH&S and department representatives prior to final removal.
- Surplus is not allowed to pick-up or collect lab equipment that does not have the EH&S certification form and decontamination labels attached to the equipment. See example below: